- Attendees, exhibitors, call center staff of the event planners / housing providers can easily make reservations and update rooming lists via user-friendly screens.
- The attendees are able to book themselves in a secure mode and obtain confirmations in real time via the event web site, the meeting planners and or housing providers web site 24 / 7
- Transactions are carried out in a secure browser environment and data is transmitted using the latest encryption technology
- Attendee registration and printable itineraries accessible from the reservation engine
- Reservation confirmations are automatically sent via email or fax to attendees and exhibitors
- All confirmations can be customized and will include a complete agenda of the each event
- Flexible and sophisticated inventory and rate management tools including restrictions (length of stay controls), cut offs and the ability to keep room blocks open for extension of stays etc
- Sub Groups: ability to manage room-block allotments for various demographic groups. The system protects the group block (without requiring names up front) and allows the attendees and exhibitors constant access via secure access to update and change names as needed, while always protecting the group room block. This feature also monitors staff and comp rooms.
- The system supports the following reports
- Hotel rooming lists with or without credit card information (based on arrival, demographic,bed type, and company level).
- Company rooming lists based on event, hotel or company specific.
- Pick-up reports : e.g.: event pick up report, length of stay report, event sales etc
- Final housing report: final pick-up numbers, reservations statistics, sub-block usage and demographic information.
- Finance reports for reconciliation with suppliers
- Management reports to determine profitability of events
- The system captures all contact details of attendees / exhibitors for a permissible marketing database
- Interface capability to any Hotel system (property management, central reservations) via XML
- Generate white label booking engines for each event. Where the attendees can access the event web site and make reservations 24 / 7.
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